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Privacy Policy

The Shakespeare Club of Stratford-upon-Avon is committed to protecting your personal data and respecting your privacy. This policy explains how we collect, use, store, and protect personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

By using this website or engaging with the Club, you agree to the collection and use of information in line with this policy.

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1. Who We Are
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The Shakespeare Club of Stratford-upon-Avon is an independent, non-profit organisation run by local people for local people, dedicated to the study and celebration of William Shakespeare and his legacy.

If you have any questions about this policy or how your data is used, you can contact us at:
Email: stratfordshakespeareclub@gmail.com

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2. What Personal Data We Collect
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We may collect and process the following types of personal information:

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  • Name

  • Email address

  • Postal address (if provided)

  • Membership information

  • Mailing list subscriptions

  • Enquiries sent via email or website forms

  • Event attendance details

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We do not knowingly collect special category personal data unless you choose to provide it voluntarily.

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3. How We Collect Personal Data
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Personal data is collected when you:

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  • Join our mailing list

  • Apply for or renew membership

  • Contact the Club via email or the website

  • Register interest in events or activities

  • Purchase Club publications

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4. How We Use Your Personal Data
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We use personal data only for legitimate Club purposes, including:

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  • Communicating about meetings, talks, and events

  • Managing membership records

  • Responding to enquiries

  • Administering publications or events

  • Fulfilling legal or administrative obligations

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The Club does not sell, rent, or share personal data with third parties for marketing purposes.

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5. Lawful Basis for Processing
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We process personal data under the following lawful bases:

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  • Consent – for mailing lists and communications you opt into

  • Legitimate interests – to operate and manage the Club

  • Contract – where membership or purchases are involved

  • Legal obligation – where required by law

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You may withdraw consent at any time by contacting us.

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6. How We Store and Protect Your Data
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We take reasonable steps to keep personal data secure, including:

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  • Secure digital storage

  • Restricted access to authorised Club officers only

  • Careful handling of any paper records

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While no system is entirely risk-free, we aim to protect your information against unauthorised access, loss, or misuse.

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7. How Long We Keep Your Data
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We retain personal data only for as long as necessary:

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  • Membership data is kept while you are a member and for a reasonable period afterwards

  • Mailing list data is kept until you unsubscribe

  • Enquiry data is retained only as long as needed to respond

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You may request deletion of your data at any time, subject to legal requirements.

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8. Your Rights
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Under UK GDPR, you have the right to:

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  • Access your personal data

  • Request correction of inaccurate data

  • Request deletion of your data

  • Object to or restrict processing

  • Withdraw consent at any time

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To exercise these rights, please contact us using the details above.

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9. Cookies and Website Analytics
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This website may use basic cookies or analytics tools to understand how visitors use the site and to improve functionality.
No cookies are used to identify you personally.

You can manage cookie settings through your web browser.

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10. External Links
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Our website may include links to external websites. We are not responsible for the privacy practices or content of those sites and encourage you to read their privacy policies.

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11. Changes to This Policy
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This Privacy Policy may be updated from time to time. Any changes will be published on this page.

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